Human resources provides guidance for winter break holidays

Holiday calendar

With fall term well underway, it’s time for employees and departments to look ahead to scheduling and operational needs during winter break, specifically around university-observed holidays.

The UO will be closed Monday, Dec. 25, for Christmas Day and Monday, Jan. 1, for New Year’s Day. Paid holidays vary for employee groups, based on collective bargaining agreements and policy:

Service Employee International Union and UO Police Association

Paid holidays are Christmas Eve, Christmas Day and New Year’s Day. Because Christmas Eve falls on the weekend it will be observed Friday, Dec. 22.

The collective bargaining agreement also grants these classified employees an additional day off, referred to as the special day of leave, which may be used on a mutually agreed upon day between, and including, the working day before Thanksgiving and Jan. 31. Where no day during this time can be mutually agreed upon, another day of the employee’s choice shall be granted, provided that approved usage does not create the closure of facilities. This day must be used no later than June 30. (Paragraph updated Nov. 1, 2017)

Full-time employees receive eight hours of leave. Part-time employees receive prorated leave, based upon the same percentage or fraction of the month as they are normally scheduled to work. Temporary employees are not eligible for holiday pay but do earn time-and-a-half for work performed on a recognized holiday.

Teamsters

Under the Teamsters collective bargaining agreement, employees are entitled to Christmas Day and New Year’s Day as holidays. These holidays are observed on the dates listed above. Teamsters-represented employees may also take a special day of leave, which may be used the working day before or next working day after the Christmas or New Year's Day holidays.

Faculty and officers of administration

Faculty and officers of administration receive Christmas Day and New Year’s Day as paid holidays.

Also, the governor has granted a special day of leave, which the university honors for faculty and OAs. The special day of leave can be taken any working day between Nov. 22 and Jan. 31. Updated Nov. 15

Unit operations and scheduling

Because SEIU employees have Dec. 22 off, the university’s workforce will be significantly reduced on this day. To address operational needs on Dec. 22, unit managers may use one of the following three options. Units may:

  • Remain fully open to the public, or

  • Designate the day as an “administrative closure” on which employees may choose to work but offices are closed to the public, or

  • Close if all employees have elected to use their leave. OAs and other unclassified staff will need to use paid leave for Dec. 22.

Campus Planning and Facilities Management will collect and publish a list of those units that will remain open to the public on Dec. 22. Heating systems will not be affected in buildings where units are open or opt for the administrative closure.

More information about university holidays, including a comprehensive list of paid holidays throughout the year, is available on the human resources website.