HR prepares to launch new learning management system

Fall campus scene

The Office of Human resources will launch an online learning management system in November.

HR is expanding the MyTrack system, currently used for recruitment and onboarding, to include a learning module focused on employee professional learning and development. The expanded features of MyTrack will enable employees and supervisors to collaborate by creating customized development plans. They can search and register for courses and track progress towards development goals.

The learning module in MyTrack will provide course registration, which will replace Making Tracks, the university’s current system. Launch of the MyTrack learning module is targeted for early November.

At that time, Making Tracks will be discontinued. HR is actively working with those who administer courses in Making Tracks to transition to the new system.

“We are excited about the expanded features the MyTrack learning module offers employees and supervisors as we transition from Making Tracks to a more robust system.” said Kaia Rogers, director of HR programs and services. “Lifelong learning is at the core of what we do at the University of Oregon, so we are thrilled to provide a new system that will enable supervisors and employees to be more intentional and collaborative in their approach to professional development and training.”

To ease the transition to the MyTrack learning module, HR wants employees and supervisors to be aware of the following key factors:

  • All courses currently listed in Making Tracks and scheduled for Nov. 1 or later will be transferred to MyTrack and available for review and registration when the new system goes live.
  • Current course registrations in Making Tracks will be recognized in MyTrack when the system goes live. This means those currently registered for a course scheduled for a future date will remain registered and will not need to submit a new registration in the MyTrack system.
  • Transferring records for each employee from Making Tracks to MyTrack is part of the implementation plan. However, all records may not transfer.
  • When the MyTrack learning module is live, employees should review their historical record.
  • If the record is incomplete, employees can download their user registration report from Making Tracks to obtain a record of their course history. User registration reports will be available in Making Tracks through the end of January.

HR will continue to communicate with employees, supervisors and course administrators over the next few weeks as it prepares to launch the MyTrack learning module in early November.

“Expanding MyTrack beyond its current use in employee hiring and onboarding is an important next step to creating a singular online resource for employees to use in a variety of ways as they grow and shape their career at the University of Oregon,” Rogers said.

Along with implementing a new learning management system in MyTrack, HR is changing the name of the professional development unit to the learning and development unit. Employees will see the new name on the HR website when looking for professional development opportunities.

MyTrack is a comprehensive talent management system that includes a suite of software applications designed to support employees throughout their employment at the university from initial hire through growth and development, performance management and job change.

HR introduced the campus to MyTrack last year when it launched the recruitment and onboarding module as phase one of a three-phase implementation. The learning module is phase two.

Performance management will be the final phase of implementation, which will take place next year. Once fully implemented, MyTrack will be a full-service portal used by all university employees.